E: Documentation
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E1 |
Warehouses constructed on flood plain land have written authorization from local authorities.
Observations:
|
mandatory
|
|
E1
The auditor must be knowledgeable on the historical background of the
geographical area in which work is being done as it pertains to recognized flood
plain land. Generally, warehouses close to rivers, lakes or large streams are
subject to flooding. The lower mainland of British Columbia (Richmond & Delta)
is an example of flood plain land. Information on flood plain land can be obtained
from local Conservation Authorities or Natural Resources Departments. AWSA
does not recommend locating a warehouse on land which floods more than once
in a hundred years. Written authorization to operate on flood plain land could be
obtained from the Conservation Authority, the local fire chief or planning
authority, the Ministry of Environment or Natural Resources.
(See also Protocol A4)
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E2 |
Management has obtained and has documented information regarding:
a) the normal groundwater level
b) soil type/composition
at the warehouse site.
Observations:
|
mandatory
|
|
E2
Inspect the documentation on normal ground water levels and soil composition.
This does not have to be a formal letter from a government agency. It could well
be historical information gained from local experience.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E3 |
A written plan is in place to contain volumes of contaminated water on site. A copy of this plan must be included with the Emergency Response Plan.
Observations:
|
mandatory
|
|
E3
Inspect the written plan to contain volumes of contaminated fire fighting water.
Ask the manager of the facility to explain how the plan will work. Cross
reference the volumes of stored liquids with volumes of in-warehouse
containment plus volumes of fire fighting water to balance the equation.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E4 |
The storage building was renovated/constructed with the approval of provincial or municipal authorities.
Observations:
|
30 |
|
E4
Inspect the documentation and/or drawings for the storage area to determine if
the renovation/constructed of the storage area has been approved by the
appropriate authority. The following permits are acceptable proof: building
permit, approval to construct, development permit, operating permit, occupancy
permit or equivalent.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E5 |
There is documentation indicating the electrical design and installation conforms to the Canadian Electrical Code.
Observations:
|
mandatory |
|
E5
Inspect the document or label provided by a licensed electrician, electrical
engineer or the appropriate authority, that the electrical design and installation
conforms to the Canadian Electrical Code or applicable Provincial supplement since the last audit.
New documentation is required for each renovation or addition to the electrical
system since the last audit.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E6 |
A written safe work permit system is available for use at this facility. This includes:
a) confined workspace entry.
b) hot work (cutting and welding).
c) lock out procedures.
Observations:
|
10
10
10
|
|
E6
Have the facility manager explain how the safe work permit system works,
together with the forms. Full points are to be given for item a) "confined
workspace entry", if there is no on-site requirement for confined work space
entry. Items (b) &(c) should be in place at every warehouse.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E7 |
This facility has a written inspection program for its electrical installation which includes lights, globes, wiring, switches, motors, circuit breakers, fans, and main panel. The auditor was shown a completed past check list which supports the program.
Observations:
|
20 |
|
E7
Have the facility manager explain the written electrical inspection program
together with a past usage inspection report. Requirements will vary depending
on the usage of the warehouse. There should be a minimum of two recent
completed inspection checklists available for inspection by the auditor.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E8 |
This facility has a written inspection program for its heating system, dock levellers, and forklift trucks. This program is documented and the auditor was shown completed past check lists which supports the program.
a) heating system
b) dock levellers
c) fork lift trucks
Observations:
|
10
10
10
|
|
E8
E8 Have the facility manager explain the written equipment inspection program
together with past usage inspection reports (minimum of two).
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E9 |
This warehouse facility has an automatic fire suppression system designed and installed professionally and it has a documented maintenance program and a trained maintenance technician (on site or on contract.)
Observations:
|
30 |
|
E9
Have the facility manager describe the written maintenance program in effect for
the maintenance of the fire suppression system. What qualifications does the
maintenance technician hold? An individual in design, installation and
maintenance would usually qualify as a maintenance technician.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E10 |
This facility has a written operating procedure and a check list for the operation and testing of the fire suppression system in conformance with the manufacturers, insurers or NFC recommendations.
Observations:
|
mandatory |
|
E10
Inspect the written operating procedures for the operation and testing of the
fire suppression system (if installed) to support the maintenance program.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E11 |
This facility has established written procedures for the care and use of the following emergency equipment:
a) first aid kit
b) eyewash station or eyewash/shower
c) fire extinguishers
d) respirator and chemical cartridge
Observations:
|
10
10
10
10
|
|
E11
Inspect the written operating procedures for the care and use of emergency
equipment.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E12 |
The management of this facility has a written procedure for the proper handling, storage and disposal of contaminated products and hazardous waste materials that meets all legal requirements.
Observations:
|
mandatory |
|
E12
Have the manager of the facility explain the written procedures for the proper
handling, storage and disposal of contaminated products and hazardous waste
materials.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E13 |
This storage facility has developed and implemented written site specific operating procedures for:
a) Receiving Products
b) Shipping Products
c) Spill clean-up and reporting
d) Receiving damaged goods
e) Storage of damaged goods
f) Containment inspection and maintenance
g) Handling and storing TDG and National Fire Code regulated products.
Observations:
|
10
10
10
10
10
10
10
|
|
E13
Establish with the manager of the facility at the opening meeting what specific
jobs are carried out at this facility. Use the list found in this protocol to prompt
responses. Use the information gathered to inspect the written site specific
operating procedures for all the jobs identified. Refer to protocols A3, B18, B19,
E3 and H7 for subsection f) above.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E14 |
a)A copy of all M.S.D.S.'s for products handled were available.
b)At least one copy is stored outside the warehouse and is readily
accessible.
Observations:
|
10
10
|
|
E14
Discuss with the manager of the facility the availability of M.S.D.S.'s for all
products handled. Ensure that at least one copy of all M.S.D.S. is stored outside
the warehouse.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E15 |
A system for maintaining inventory by products and quantities exists.
Observations:
|
20 |
|
E15
Have the manager of the facility describe how inventories are managed by
product size and quantities. Maintaining inventories by dollar amounts is not
acceptable. This information is critical for use in emergency response situations.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E16 |
A sampling of shipping documents were inspected and these documents included the receiving warehouse Certification Number, or a grower name or number to whom the product was shipped.
Observations:
|
mandatory |
|
E16
Inspect the shipping records for an active period. Ensure that the shipping
records indicate shipments to an end user or to another certified warehouse.
A file containing the grower name and number or certified warehouse is
acceptable. All shipping destinations must be verifiable.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E17 |
This storage facility ships products in conformance with TDG regulations and the shipping documents viewed verified this.
Observations:
|
20 |
|
E17
Ask the manager of the facility how products are shipped to meet the T.D.G.
regulations, when reviewing the shipping documents.
| No. |
Protocol |
Full
Compliance
Score
|
Actual
Score |
| E18 |
All extinguishers were tagged to signify they had been inspected monthly while the building was occupied during the past year.
Observations:
|
10 |
|
E18
The Auditor will determine during which months in the past 12 that the facility
was operated/occupied. This information will be used to examine fire
extinguishers for monthly inspection sign-offs. The annual inspection tag must
be attached to the fire extinguisher. Monthly inspections can be documented on
the annual tag or be posted near each extinguisher.
| E. Documentation |
Full
Compliance
Score
|
Actual
Score |
|
|
340
|
|
There are 6 mandatories in this section
|
|
|
|
